Tips for Managing Breakout Boxes

One of the great things I get to do is an Instructional Coach is to manage our District set of Breakout Boxes. We ordered a standard 6-box class set from breakoutedu.com.

breakout-5-boxes-e1554864281953.jpg

Standard 6-box set from Breakout Edu

When a school or class wants to use the boxes, we have them choose from the list of our prepared games, or if time permits, we ‘prepare’ a new game for them, especially if it is a topic that we think will get re-used.  Typically we start out with a game from the ever-expanding BreakoutEdu library, but we often find that the games need to be modified to better fit a 6-box than a 1-box format.  And we’ve found that some types of clues just don’t work great – so we modify those.

Our mission has been to make Breakout Edu a fun and stress-free learning experience for our teachers too. As such, we reset all of the locks, print, cut out and laminate all of the required clues, and bring the ready-to-use game to the classroom. Then, due to the driving distance in our rural district, we most often facilitate the game so that the teacher and Education Assistants can play along with their students.  This often means “re-setting” the game for several classes in one day.  To facilitate this, we’d like to share several tips and tricks that make it possible to quickly reset and easily keep track of materials.

When your Breakout Box Class set first arrives…

  1. Use 6 different coloured dots (like the kind the librarian might use on the spine of her books) to categorize EVERYTHING.  We chose 6 distinct colours: blue, green, yellow, orange, purple, and grey.  Put these dots on EVERYTHING: large box, small box, hasp, each type of lock, ESPECIALLY THE KEY, flashlight, USB, UltraViolet lens, the Hint Cards, the box of the question card deck. Screen Shot 2019-04-09 at 10.19.52 PM
  2. Save the little zipper baggies that items like the hasp and 3 and 4 digit locks come in. When you unpack the extra rings for the multi-lock (eg. shapes, numbers, colours, extra letters, etc), put each of these into a separate little Ziploc bag and put one of those coloured dots on each bag.  This might seem silly now, but it sure helps speed things up when it comes time to change the locks or makes it easier if you are only using a few boxes at a time.
  3. Store all of the colour-dot-coded extra lock parts (eg. extra keys, the multi-lock pieces not in use, the USBs, the glasses, etc.) in a small, sturdy box (a tackle box works great) that you can keep close at hand if you travel with your set of boxes.
    img_4477
    Multi-lock pieces -store in separate colour-coded baggies

Some Extras to Buy…

  1. We went to Home Depot and bought some different multi-directional locks; in this way, you can use a letter clue, a colour/shape clue AND a directional clue.  I’d advise you to buydirectional lock image a few extra right away to save yourself a trip to the store. I won’t tell you how many of these I’ve gone through, but there is essentially no cracking these if you mess up the reprogramming.  At approximately $8-10 a piece, they are worth the investment, as they allow for some really cool clues, and with this version of a directional lock, you can use more than five directions.
  2. Buy extra UV flashlights.  We found that within a year, all of the original Breakout Flashlights had stopped working, due to a variety of issues.  We’ve always ordered more from Amazon as I can’t seem to find them at any local stores. I’d recommend buying more than you think you’ll need.
  3. A set (or two) of dry-erase markers that stays with the Breakout kit. At first, we just borrowed from the classrooms we went to, but keeping about a dozen markers (with the coloured dots) in a baggie with your Breakout supplies makes life easier.
  4. Always have extra batteries on hand for the UV flashlight.
  5. Keep a roll of masking tape with the Breakout Box set.  There are often posters that need to be taped to the walls.

When you Get the Game Materials Ready…

  1. If laminating is an option at all, LAMINATE all of the pieces.  We’ve used some of our game materials for over two dozen plays.  Students write all over the clues with dry erase markers and we just wipe them off and reuse them.
  2. If you are able to laminate, hopefully, you are also able to splurge and print in colour!
  3. Print each set of clues on coloured paper that matches the coloured dots on the boxes/locks. We find that light pastel-coloured paper works best; although it’s not a perfect match with our dot colours, it makes reading the clues easier than strongly hued paper.    Breakout Coloured Clues per envelopeWhy bother with the coloured paper clues? You only have to find a stray white paper clue a time or two, and then have to search through each set of clues to find which one it goes with to realize the colour coded paper makes a lot of sense.
  4. Be sure to use the “invisible UV pen” BEFORE you laminate.
    breakout-envelope-colours.jpg
    Colour code and laminate the envelopes
  5. We store our coloured paper clues in separate envelopes with, yes, a colour-coded dot.   Why separate envelopes? This has worked well when we end up doing single-box games, or 3 boxes each of two different games, for example.  Each envelope is also titled with the name of the game.
  6. Use a seventh envelope of the same size and label it “BOSS ENVELOPE”. In this envelope, store the following: your white paper originals; the set-up instructions for the game (including lock codes and how to solve each puzzle); any single game pieces, such as a poster that gets hung in the classroom;
  7. Use a really big envelope to store all of the other envelopes. Label this big one with the name of the game, the appropriate grade level(s), and any important reminders, such as “each group needs an iPad” breakout-envelopes-1-6.jpg
  8. If possible, LAMINATE ALL OF THE ENVELOPES.  Any good elementary teacher knows that this is a thing, but for those of us from high school, it’s a very important thing to learn….do it for your Breakout envelopes.

 

 

Packing Up After the Game…

  1.  Always collect and store the “Hint” cards separately. If they get swept into one of the envelopes along with the clues, it can be a long time before you find them again.
  2.  If you know you will be using the ‘same game’ the next time the boxes are used, go ahead and reconnect the locks, however…
  3. If you next will be needing to set the locks to a different game, pack up by leaving the locks unlocked and putting them inside the small box, inside the big box of their matching colour.
  4. I’ve started to leave a generic “We Broke Out sign” permanently in every box. To help me distinguish it from all of the others, I printed this one on legal sized paper so it is easy to identify and return to each large box when packing up.

Modifications that We Frequently Make to Breakout Edu published games…

Issue 1: Many published games hide a clue “behind a poster”, or have an invisible ink clue written on a poster that all teams are to use.  This is a big game-breaker: as soon as one group finds the clue, all other groups usually notice it and no longer have to work at solving it

Solutions:  Sometimes the fix to this issue is simply to leave a copy of the poster as a clue with each individual group

Issue 2:  Too many “poster on the wall” clues.  One wall/poster clue is almost too many!  Here’s why: the students who are really into the game are off at the posters trying to solve the clue – this results in a student or two who are left at (or choose to stay) at home-base, often aimlessly trying to hack the locks. With the others off trying to solve the poster puzzles, there really is very little team-work or collaboration happening.

Solutions: As above, make a copy of each poster and leave a copy for each group to solve together.

Issue 3: Hiding the key. The keys are little and easily lost.

Solution:  Create a game-related image that fits onto a quarter-sized sheet of paper.  Tape the key to this laminated, and ultimately, colour-coded sheet of paper and then hide it.  Students then realize that they are looking for a paper colour that matches the rest of the clues or the dot on their box; the key is less likely to get lost, and the students are more likely to “find” the correct key for their box.

Issue 4: Hiding anything.  In a multi-box game,  you have to hide everything x 6.  This can quickly become a disaster as clues that you thought were out in the open disappear.

  • Solutions:  Hide clues in groups. For example, if 3 items need to be found, hide one colour-coded item from each group on a book-shelf; hide the second colour coded item from each group under the teacher’s desk, etc.
    • Take a picture of the location where you hid each item or grouping; trust me on this one.
    • At the beginning of the game, tell students to “hunt” for any clues with hands behind their back – looking with only their eyes.  If they use their hands, they will start moving items around, even though you’ve told them the items are in plain view.  Once they start rearranging items in the search process, the items that you hid in plain view are now inadvertently hidden beneath something.

Other random tips…

  1.  Print (and laminate if possible, a class set worth of the various “We Broke Out” celebration signs.  If you include the We Almost Broke out signs, put them on a slightly different coloured paper such as grey or beige so that they are easy to distinguish.
  2.  It is easy to suggest that early finishers discuss the questions on the Breakout cards. Interestingly, this never seems to take long enough, especially if you are trying to have the other groups solve to complete. To remedy this, we have started to have groups record their answers to a few of the Breakout prompts on FlipGrid. This seems to keep them occupied for longer.
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3 thoughts on “Tips for Managing Breakout Boxes

  1. It was really great to read through the suggestions for managing Breakout kits. There are so many aspects I never would of thought of such as purchasing extra supplies and modifying a few of the items. I like to be organized and prepared so I appreciate this post about management strategies.

  2. What a great blog post! The tips on how to organize the boxes to ensure success are informative and practical for first time creators! Thanks for sharing your experiences with readers! 🙂

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